Emergency planning spans a wide range of activities that schools need to consider. From active drills to emergency reunification of students and guardians. There are many scenarios where you might have to evacuate school grounds and reunify; from loss of power to safety threats. We’re seeing states pass new laws requiring schools to have a plan specific to reunification too. In June of 2022, Florida passed HB 1421, requiring schools to work with the Office of Safe Schools to have a reunification plan in place.
In this article, we’re going to show you how you can leverage the iVisitor Management system from Ident-A-Kid to improve your reunification procedures, at no added cost! If you need, we have articles covering Standard Response Protocol and Parent-Student Reunification that will educate you on the overall process and what to look for.
Ways to Use iVisitor Management System for Emergency Reunification
Check Students into Reunification Area
As students arrive at your designated reunification area you’ll need to quickly sign them in for an accurate headcount. Using a clipboard sign-in sheet and pencil takes longer and leaves room for error. Use your iVisitor Management system on any device and start signing students in right away. You can either use an ID scanner to log each student or type in their names. Thanks to your student preloaded lists, as you start typing in a student’s name our system will autocomplete the rest for you.
Use Ident-A-Kid ID scanners for physical and digital student ID barcodes. All you need to do is scan the ID to check a student into the reunification area.
You can also check students into the reunification area by typing their name in with iVisitor Management on any internet-connected device.
Accurate, real-time reports of accounted for students
When you check a student into the reunification area, iVisitor Management updates its reports automatically. That means at any time you need to pull a report to account for students you have.
An example of what a student reunification report looks like.
Use iVisitor Management to check-in parents
Just as it’s important to have an accurate report of students in the reunification area, you should also have an accurate report of the parents and guardians who come to pick up their student(s). If possible, we recommend that you scan licenses. This provided a much faster check-in. You also have the option of setting up a kiosk station or having an attendant type in guardian information.
Just as it’s important to have an accurate report of students in the reunification area, you should also have an accurate report of the parents and guardians who come to pick up their student(s). If possible, we recommend that you scan licenses. This provided a much faster check-in. You also have the option of setting up a kiosk station or having an attendant type in guardian information.
An example of a report showing a parent or guardian checking in to the reunification site.
Custody Issue Monitoring with iVisitor Management
Not only does your visitor management station record check-ins, but iVisitor Management will automatically look for any documented custody issues you have uploaded for student safety and wellbeing. If an issue is found, your team will be alerted and can take the appropriate steps needed to make sure your students leave with an approved guardian.
Print passes for Runners
Once a parent or guardian is checked-in, iVisitor Management can print a pass for your runners. This pass will have the student’s name and a QR code to scan. It is also one more way you can keep track of your students.
An example of a reunification pass printed by iVisitor Management.
Quickly Dismiss Students From Reunification
Once a student has been reunited with their parent or guardian, you can scan the QR code printed on the Runner’s pass. This automatically checks the student out and updates your student reports.
An example of a reunification report after students have been dismissed with their parents or guardian.
Schedule a time With Our Customer Success Team
Our team is here to help you set up your station to be ready for emergency reunification. Schedule a time to meet one-on-one today.