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Learn why tracking student tardies and early releases with iVistior Management is more efficient

Schools and districts today need systems that are multifaceted. A school visitor management system that can track your visitors is good, but using a system that can track other activities like student tardies and early releases is great. iVisitor Management is a flexible, customizable system that tracks these activities and more. In fact, so far in 2022, Ident-A-Kid customers have used iVisitor Management to track over 11.5 million student tardies and early releases! Let’s take a closer look at why tracking student tardies and early releases with iVistior Management is more efficient than your clipboard.

Tardy Student Tracking

Why Use iVisitor Management for Tardy Student Tracking?

Accurate student attendance tracking is crucial for every school. School grading and funding are both impacted by overall attendance. We often hear from school staff that there are big waves of tardy students in the morning or that students leave important fields blank on the sign-in sheet. These scenarios draw out the process and make it more difficult to gather student information.

Switching to iVisitor Management for tardy student tracking simplifies the process and ensures you get the information you need. You can customize the tardy process to scan student IDs for faster check-ins, automatically print hall passes when complete, and even sync student tardies to your School Information System*. iVisitor Management can be used in a kiosk format to allow students to check themselves in, saving your staff time while also guaranteeing you capture the info you need.

iVisitor Management can be used in a kiosk format to allow students to check themselves in, saving your staff time while also guaranteeing you capture the info you need.

How does tardy student tracking work with iVisitor Management?

Tardy student tracking with iVistior Management is very easy. By default, iVisitor Management stations have a tardy check-in badge enabled. You can customize your tardy student tracking process in your Web School Manager. Examples of what you can customize include:

  • Having students scan their IDs to gather their name
  • Automatically printing a hall pass when the tardy check-in is complete
  • Asking for a reason for the tardiness
  • Requesting a parent’s signature
  • Taking pictures of students at the time of check-in
  • Customizing available answers for your check-in questions

Your tardy students can be checked in for the day with just a swipe of a badge or a few clicks. That attendance information is automatically saved to your Web School Manager and is available for downloading or export with the Activity Reports module.

Student Early Release Tracking

Why use iVisitor Management for student early release tracking?

The benefits of using iVisitor Management for student early release tracking are similar to tardy tracking. In addition to being faster and easier, iVisitor Management improves your safety protocols for early dismissals. Safety checks, like custody, sexual offender, and Nogo (banned/monitored person) checks, are performed automatically for individuals before students are allowed to be dismissed.  You can also capture important information for your records, like a digital signature and photo.

You can capture important information for your records, like a digital signature and photo.

How does student early release tracking work with iVisitor Management?

By default, iVisitor Management stations have an early release check-out badge enabled. You can customize your early release student tracking process in your Web School Manager. Examples of what you can customize include:

  • Requiring individuals to scan their IDs for background checks
  • Requiring a digital signature
  • Requiring a photo to be taken
  • Automatically printing a hall pass when the early release check-out is complete
  • Validating custody by referencing a student contact relational database

iVisitor Management has integrations available for select School Information Systems. These integrations help by managing and syncing approved contact lists, student rosters, and student attendance records.

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iVisitor Management Activity Reports

What are activity reports within iVisitor Management?

iVisitor Management automatically syncs all check-in and check-out activities to your Web School Manager. You can create custom views and export and download your data into Activity Reports.

How do Activity Reports work with iVistior Management?

Activity Reports are created in the Web School Manager in the Activity Reports Module. You can use any internet-connected device to access your Web School Manager. When creating your custom reports, you have a variety of filters to choose from so that you get the data you need in a concise, easy-to-understand report. Examples of these filters include:

  • From/To Dates
  • Visitor/Student names
  • Occurrences
  • Sort By

Think about a typical week at your school. How many tardies and early releases do you track? How long does it take you to log all of those into your SIS or create a report? Are you able to get an exact count of tardies for any student easily? Now imagine having that data sync automatically and having a report ready with just one click. With iVisitor Management, that’s possible and a reality for thousands of schools already.

When creating your custom reports, you have a variety of filters to choose from so that you get the data you need in a concise, easy-to-understand report.

A visitor management system is a great tool for screening visitors and helps save you time on daily operations, like tracking tardies and early releases. Using iVisitor Management for tracking student activities saves districts hundreds of hours and thousands of dollars a year by streamlining the process for no additional cost. Tracking student activities like tardies and early releases are so popular that they account for over 60% of all the check-ins from our customers! To learn more or schedule a free demo, fill out the form below to contact our team.

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